Privacy Policy How, why and what personal data does Codeo process?

Codeo Oy works with client companies and processes also the personal data of its job seekers.
Codeo processes all personal data carefully and safely. This privacy policy statement describes the procedures that are applied to the personal data processed by Codeo.

This Privacy Policy includes Codeo’s:

  1. Description of the customer and marketing register
  2. Description of the recruitment marketing register
  3. Description of the job applicant register
  4. Other information about registers

Description of the customer and marketing register

Controller
Codeo Oy
Rautatienkatu 21 B, 33100 Tampere
Phone number: +358 44 5673520
Email address: tommi.aho@codeo.fi

Contact person in matters concerning the register
Tommi Aho
Chief Sustainability Officer, co-founder
Rautatienkatu 21 B, 33100 Tampere
Phone number: +358 44 5673520
Email address: tommi.aho@codeo.fi

Name of the register
Codeo Oy’s customer and marketing register

Purpose of personal data processing

Codeo uses your personal data only when required for specific purposes.
The purpose of processing the personal data is to manage, maintain, develop and analyse the customer relationship, the implementation of the customer’s and the register holder’s rights and obligations, as well as orienting the data controller’s information. The information is based on customer data through the data controller’s media and services without disclosing personal data to an outside party.

Content of the register

The register contains the necessary identification information of the registered person and other information necessary for the purpose of use of the register.

The register may contain the following information about the customer’s individuals:

● Name and surname
● Email address
● Title and job description
● Phone number
● Organisation name and business ID
● Mailing address
● History information about contact (dates, written messages, notes about meetings and phone calls)
● Instructions for ways of communication
● Billing information
● Billing address

Regular sources of information

Information for the customer and marketing register is obtained directly from customers either through conversations, by email, or after the customer fills out Codeo’s contact request form.

Disclosure of information

Information will not be passed on, except when required by official authorities. Due to data processing, some of the data may be located with Codeo Oy’s service providers. Personal data will not be transferred outside the EU or ETA zones.

Recruitment and marketing register

Controller
Codeo Oy
Rautatienkatu 21 B, 33100 Tampere
Phone number: +358 44 5673520
Email address: tommi.aho@codeo.fi

Contact person in matters concerning the register
Tommi Aho
Chief Sustainability Officer, co-founder
Rautatienkatu 21 B, 33100 Tampere
Phone number: +358 44 5673520
Email address: tommi.aho@codeo.fi

Registry name
Codeo Oy’s recruitment and marketing registry

Purpose of personal data processing

The email address is used to direct Codeo’s recruitment marketing, i.e. to send the career-recruitment letter and newsletter.

Data content of the register

The register contains the necessary identification information of the registered person and other information necessary for the purpose of use of the register. The following information may be processed in the register:
● Email address
● Name and surname

Regular sources of information

Personal data may be collected within the Personal Data Act from the registered individual by phone, email, from a meeting or when the person fills out the career and newsletter form.

Disclosure of information

Information will not be passed on, except when required by official authorities. Due to data processing, some of the data may be located with Codeo Oy’s service providers. Personal data will not be transferred outside the EU or ETA zones.

Job applicant register

Controller
Codeo Oy
Rautatienkatu 21 B, 33100 Tampere
Phone number: +358 44 5673520
Email address: tommi.aho@codeo.fi

Contact person in matters concerning the register
Tommi Aho
Chief Sustainability Officer, co-founder
Rautatienkatu 21 B, 33100 Tampere
Phone number: +358 44 5673520
Email address: tommi.aho@codeo.fi

Name of the register
Codeo Oy’s job applicant register

Purpose of the personal data processing

The information is used to communicate with Codeo’s job seekers and to fulfill the rights and obligations of the job seeker and the data controller.

Content of the register

The register contains the necessary identification information of the registered person and other information necessary for the purpose of use of the register. The following information can be processed in the register:

● Name and surname
● Email address
● Phone number
● Profile, skills and job expectations
● CV
● Notes on meetings and discussions

Sources of information

Personal data may be collected within the Personal Data Act from the registered person by phone, email or from a meeting.

Disclosure of information

Information will not be passed on, except when required by official authorities. Due to data processing, some of the data may be located with Codeo Oy’s service providers. Personal data will not be transferred outside the EU or ETA zones.

Other information about the registry

Rights of the registered person

The registered person can change and correct his data by contacting the contact person of the data controller (see information above). The registrar deletes, corrects or completes on its own initiative or at the justified request of the registrant, incorrect, unnecessary, incomplete or out-of-date information in the register without undue delay.

The registered person has the right to deny the processing and disclosure of information about him for direct advertising, distance selling or other direct marketing as well as opinion and market research. The ban can be made by contacting the contact person of the controller (see information above).

The registered person has the right to check what personal information is stored in the register. A written and signed inspection request must be sent to the address: Codeo Oy, Rautatienkatu 21 B, 33100 Tampere.

The following information must be written on the envelope: Personal data inspection request. The inspection request must state: the person’s name, complete address information and telephone number, and the name of the register.

Register protection and data security

The data security of Codeo’s registers as well as the confidentiality, integrity and usability of personal data are ensured by appropriate technical and administrative measures. The databases and their backups are located in locked rooms and are protected by firewalls, passwords and other technical protection measures. Personal data is processed only by Codeo’s specially designated persons who are employed by Codeo and whose duties expressly include the processing of personal data, as well as by third parties who maintain or develop services on Codeo’s behalf.

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